CMO Bowmen has been in existence since 1961 shooting target archery with recurve, barebow, compound and other traditional archery equipment. Our members are of mixed ability, from beginner to County standard.
Through the ArcheryGB ontarget programme we are working hard to grow the sport of Archery at grass roots level. We take pride in the fact that we are an open and friendly club who gives a warm welcome to members and new archers from all areas of the community.
We make it as easy as we can for people to enquire and to quickly attend training courses and taster sessions run by fully qualified and DBS/CRB checked coaches.
CMO BOWMEN incorporating CMO JUNIOR BOWMEN
1.01 Unless otherwise defined below or in the Rules, in this constitution (the "Constitution") and the Rules the following terms shall have the following meanings:-
“Appeals Panel” has the meaning given to it in Rule 6.14;
"CASC" means a Community Amateur Sports Club as first provided for in the Finance
"Chairman" means the person so designated as such and elected pursuant to Rule 9;
"Child Protection Officer" means the person so designated as such and elected pursuant to Rule 9;
"Club Representative" means the person, if any, designated as such and elected pursuant to Rule 9 or co-opted pursuant to Rule 3.01;
"Committee" has the meaning given to it in Rule 3.01;
“Complainant” has the meaning given to it in Rule 6.05;
“Disciplinary Board” has the meaning given to it in Rule 6.02;
“Disciplinary Panel” has the meaning given to it in Rule 6.07;
"Equipment Officer" means the person, if any, designated as such and elected pursuant to Rule 9 or co-opted pursuant to Rule 3.01;
"Field Captain" means the person so designated as such and elected pursuant to Rule 9;
"General Meeting" means any of an AGM or a SGM (each as defined herein); "Junior Development Officer" means the person, if any, designated as such and
elected pursuant to Rule 9 or co-opted pursuant to Rule 3.01;
"Members" means each and any of a Senior Member, Junior Member, Senior Associate Member and a Junior Associate Member as each such term is further defined in Rule 1.02;
"Records Officer" means the person so designated as such and elected pursuant to Rule 9;
“Respondent” has the meaning given to it in Rule 6.05;
"Rules" means each of the rules of the Club set forth in Schedule 1 to this Constitution
and all references to "Rule" shall be to any one or more of them;
"Secretary" means the person so designated as such and elected pursuant to Rule 9; and
"Treasurer" means the person so designated as such and elected pursuant to Rule 9.
1.02 The Club shall be called "CMO Bowmen" (the "Club") and its Members shall shoot under the registered title of CMO Bowmen. The Club incorporates CMO Junior Bowmen, which body exists only for the purposes of affiliation to appropriate organisations but otherwise has no existence separate from the Club. The registered address of the Club is that of the then current Secretary, or of the then current Chairman if the post of Secretary is vacant at the relevant time.
1.03 The object of the Club shall be:
The promotion, practice of, and the provision of facilities for, the amateur sport of archery ("Archery") in the Borough of Croydon and surrounding areas and to
involve and encourage community participation in the same.
1.04 In furtherance of the above object, the Club shall have the following powers:
1.04.1 to encourage and promote participation in the activities of the Club by individuals, other clubs and other organisations concerned with the sport of Archery;
1.04.2 to affiliate to the County of Surrey Archery Association (the "CSAA");
1.04.3 to affiliate to the Southern Counties Archery Society (the "SCAS");
1.04.4 to affiliate to Archery GB (the "AGB");
1.04.5 to invest the monies of the Club not immediately required for its purposes in such investments as the Committee may think fit; and
1.04.6 to do all other lawful things necessary to carry out the objects of the Club.
1.05 The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post-match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
1.06 The Club may also in connection with the sports purposes of the Club:
1.06.1 sell and supply food, drink and related sports clothing and equipment;
1.06.2 employ Members (though not for playing) and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present;
1.06.3 pay for reasonable hospitality for visiting teams and guests; and
1.06.4 indemnify the Committee and Members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
1.07 In raising funds for its object the Club shall not undertake any permanent trading activities and any surplus income or profits shall be reinvested in the Club and/or, as the case may be, retained for future investments in the Club.
1.08 The income and property of the Club shall only be used to promote the object of the Club as described in this Constitution and the Rules. No surpluses or assets will be distributed to Members or third parties.
2.01 The Club shall be dissolved upon the passing of a resolution of Members to that effect at a General Meeting conducted in accordance with Rules 7 and 8.
2.02 The Committee will then be responsible for the orderly winding up of the Club’s affairs.
2.03 If upon the winding-up of the Club there remains after the payment of all debts and liabilities any funds or properties whatsoever, they shall not be distributed among the members of the Club but shall be given or transferred to: (i) another club with similar sports purposes to the Club which is a registered charity; and/or (ii) another club with similar sports purposes which is a registered CASC; and/or (iii) the AGB, in each case for use by them for related community sports as decided by the Committee.
3. PROTECTION OF CHILDREN AND VULNERABLE ADULTS
3.01 The Club will abide by the then current AGB Policy Guidelines for the Protection of Children and Vulnerable Adults.
4.01 The Club Constitution may only be amended at a General Meeting of the Club conducted in accordance with Rules 7 and 8.
5.01 Where there is any conflict between any of the above provisions of this Constitution ("Key Provisions") and any other Rule or Rules, the Key Provision(s) will take priority. Interpretation of the Constitution and all of the Rules shall be consistent with the statutory requirements for CASCs.
SCHEDULE 1 RULES OF THE CLUB
1.01 Membership of the Club shall be open to all persons interested in the sport on application, without discrimination on the grounds of gender, age, disability, gender reassignment, pregnancy and maternity, race, including ethic or national origins, colour and nationality, religion or belief, including lack of belief, sex and sexual orientation, who are interested in advancing the object of the Club, subject only, on a non-discriminatory basis, to practical size and safety limits dictated by the available facilities.
1.02 The Club shall provide for the following categories of membership, namely:
1.02.1 Senior Member: meaning any person of 18 years or older who has been accepted as a member of the Club and who has paid to the Club the prescribed Club, CSAA, SCAS and AGB fees for the year.
1.02.2 Junior Member: meaning any person of less than 18 years who has been accepted as a Member of the Club and who has paid to the Club the prescribed Club, CSAA, SCAS and AGB fees for the year.
1.02.3 Senior Associate Member: meaning any person of 18 years or older who has been accepted as an Associate Member of the Club and who has paid to the Club the prescribed Club fee but has paid all other affiliation fees through some other body.
1.02.4 Junior Associate Member: meaning any person of less than 18 years who has been accepted as an Associate Member of the Club and who has paid to the Club the prescribed Club fee but has paid all other affiliation fees through some other body.
1.02.5 All persons wishing to become a Member shall deliver a duly completed application form to a Member of the Committee together with payment of the relevant fee.
1.03 Members without previous experience and who wish to participate in the shooting activities of the Club shall undergo an instruction course, paid for in advance and recorded as such by the responsible coach or instructor. If at the end of the course the coach or instructor is satisfied that the Member can shoot safely they will be permitted to participate in the shooting activities of the Club.
1.04 Members with previous experience of shooting prior to joining the Club shall undergo a safety assessment by a coach, instructor or Committee Member before being permitted to participate in the shooting activities of the Club.
1.05 The membership year of the Club shall run from 1st July to 30th June.
1.06 The Committee may recommend a Member to be given an honorary life membership of the Club to recognise, inter alia, long-standing and/or exemplary service to the Club. Any such recommendation shall be required to be passed upon by a simple majority of votes cast by Senior Members at an AGM or at a SGM. Each life Member so elected is entitled to all privileges and subject to all of the duties of a Member during his or her life without any further payment, annual or otherwise, except in relation to the payment of prescribed fees to CSAA, SCAS and AGB.
2. CLUB FEES
2.01 Club fees, including concessionary fees for certain types of member not restricted to the categories identified in Rule 1, shall be determined each year by the Committee and ratified by the Members at a General Meeting held before they come into effect. The Club may have different classes of membership and fees on a non-discriminatory and fair basis. The Club will keep fees at such levels as will not present a significant obstacle to people participating.
3.01 The Club shall be managed by a committee (the "Committee") which shall at all times consist of at least a Chairman, Secretary, Treasurer, Field Captain, Child Protection Officer and Records Officer. Other offices may include, Equipment Officer, Junior Development Officer, Club Representative and any other post decided by the Committee and ratified at a General Meeting. Members may be co-opted to the Committee at the discretion of the Committee. A Committee member may hold more than one office at the same time, but the Committee shall not comprise less than 5 members at all times.
3.02 All Committee members shall be paid-up Senior Members of the Club and of at least six months’ full Club membership.
3.03 Committee meetings shall have 2 formats, “open”, which Members may attend as described below and “closed” where the matters to be considered are of a confidential, sensitive or personal nature which Members will not be able to attend. Whether a Committee meeting is “open” or “closed” shall be determined by the Chairman and the Secretary in advance of such meeting. At a Committee meeting no business shall be transacted unless a quorum of three Committee members is present when the meeting proceeds to business. Notice of each open Committee meeting shall be given to Members not less than 7 days prior to the convening of such meeting. Members wishing to attend such meeting shall give the Secretary not less than 48 hours’ prior written notice of their intention to attend. Subject to any space constraints imposed by reason of the venue for such meeting, such requesting Members shall be permitted to attend on a “first come, first served” basis. Members attending may not speak, comment or vote on any matter discussed and/or decided at the relevant Committee meeting.
3.04 If the Chairman is not present within fifteen minutes of the time set for the start of the meeting then those present shall appoint one of their number to chair the meeting.
3.05 The Committee members shall meet together for the conduct of business as frequently as they shall decide. Questions arising at any meeting shall be decided by a simple majority of votes. In the case of equality of votes the Chairman of the meeting shall have a second or casting vote.
3.06 The Committee will cause proper minutes to be made of all its proceedings and of the proceedings of General Meetings of the Club and of any sub-committees set up for whatever purpose.
3.07 The minutes of any Committee meeting, if approved at the next succeeding Committee meeting, shall be conclusive proof, without further evidence, of the business conducted and any decisions made. Members may obtain copies of any such approved minutes relating to an “open” Committee meeting on written request submitted to the Secretary.
3.08 The Committee may at any time set up or dissolve standing or ad hoc sub-committees and delegate to such sub-committees such powers and responsibilities as it thinks fit. All acts and proceedings of such sub-committees shall be minuted and reported to the Committee as soon as possible.
3.09 The Committee may decide from time to time to co-opt other persons to the Committee for particular purposes, but these persons shall not be entitled to vote at Committee meetings, nor shall their co-option persist beyond the next General Meeting without the approval of the Members. The Committee may also nominate one or more Senior Members (who need not be members of the Committee) to take on such roles and/or positions as they deem appropriate for the benefit of the Club and its Members.
3.10 A member of the Committee shall cease to hold office before the end of his or her elected term:
3.10.1 by giving notice in writing, if he or she resigns;
3.10.2 if he or she ceases to meet the conditions of eligibility for membership of the Committee or the Club; or
3.10.3 if he or she is removed from office by a resolution of Members in General Meeting.
3.11 If a member of the Committee ceases to hold office their duties shall be delegated as decided by the remaining members of the Committee until a new member can be elected at a General Meeting.
3.12 No member of the Committee shall be entitled to receive any remuneration for acting as such.
3.13 The Club shall at all times have a Senior Member acting as Child Protection Officer as required by law. Such person shall be a Committee member. The Child Protection Officer shall at all times have and maintain all certificates and/or searches required by law in order to act as such.
4. DUTIES AND PRIVILEGES OF MEMBERS
4.01 Every Senior Member, Junior Member and Associate Member shall be bound to further the object of the Club and shall observe these Rules and those of CSAA, SCAS, and AGB. Membership is not transferable.
4.02 All Members shall be entitled to ready access to the general communications of the Club, to be present at functions and events arranged by the Club and to receive such support and assistance as the Club is able to offer. To this end all Members should advise the Secretary of any change of postal address, e-mail address and/or telephone number.
4.03 A Member's membership of the Club will terminate if, in relation to such Member:
4.03.1 a properly authorised letter of resignation is received from such Member at least seven (7) clear days before such resignation takes effect; or
4.03.2 membership fees remain unpaid on 30th June in each membership year; or
4.03.3 that Member ceases to qualify under the Club Rules; or
4.03.4 membership is terminated under Rule 6; or
4.03.5 on death.
4.04 Persons whose membership ceases under Rule 4.03.2 may rejoin the Club for the then current membership year at the discretion of the Committee and upon payment of a "late membership fee" in an amount set by the Committee. Any existing Member that does not renew membership by 1st July in each year may shoot, subject to paying a fee of £10 per session and producing their up to date AGB membership card prior to commencing shooting.
4.05 No Members whose membership fees are unpaid one month after the due date shall:
4.05.1 be allowed (subject to Rule 4.04 above) to shoot or participate in any other Club activities;
4.05.2 vote at a General Meeting of the Club;
4.05.3 hold any office in the Club; or
4.05.4 requisition a SGM.
4.06 When shooting, all Members will follow the Rules of Shooting as laid down from time to time by AGB and any shooting rules published by the Club. Members will also follow the instructions of the Field Captain or, in his/her absence, the Senior Member in attendance on the field. Members will also follow any directions from the field owners or their staff or groundsmen regarding ground maintenance, direction of shooting and any safety issues.
4.07 The Committee shall authorise competitions throughout the year, such as an "Opening Shoot", "Club Championships", "Handicap Shoots" and any other events it deems suitable.
4.08 All Members will ensure the safety and security of the property of the Club.
4.09 All arrows lost on the field must be reported to the Secretary, failing whom, the then Field Captain and their approximate position logged, but only after exhaustive searches fail to locate the arrow.
4.10 For safety reasons Senior Members may not shoot without at least one other Senior Member being present. Junior Members and Junior Associate Members may not shoot without the presence of at least two Senior Members.
4.11 Associate Members cannot shoot without the presence of at least one Senior Member, nor are they eligible for any Club awards or Club records, and cannot represent the Club at matches or tournaments with other clubs.
4.12 Visitors may shoot at the discretion of the Field Captain or, in his/her absence, the Senior Member on the field on presentation of a valid AGB membership card or proof of membership of any other body affiliated to FITA. Any visitor wishing to shoot shall pay a “visitor’s fee” in an amount determined by the Committee from time to time (at the date hereof such fee is £10 per session).
5.01 The Club shall maintain and publish records of the highest score shot in each round as defined in the AGB Rules of Shooting by any person while that person was a full Senior or Junior Member of the Club. Other shooting records may be maintained at the discretion of the Committee. Every shooting day is deemed a Club "Target Day".
5.02 Scores achieved by members shall be forwarded to the CSAA from time to time as necessary in accordance with the requirements of that body.
6.01 The Club is responsible for the investigation of complaints against Members who are alleged to have infringed these Rules, the Constitution, the rules and constitution of AGB, the codes of conduct, policies, guidelines, procedures, rules or governance documents of the Club or AGB or conduct or character that is likely to be detrimental to the best interests of the Club or is likely to bring the Club and/or the sport of Archery into disrepute.
6.02 The Committee shall select a special board to deal with disciplinary matters as further set out in this Rule 6 (the “Disciplinary Board”). The Disciplinary Board shall comprise of 8 Members, at least 4 of whom shall not be Committee Members so as to best represent the general interests of Members of the Club who are not Committee Members.
6.03 For serious allegations (including those relating to child protection matters which must be referred directly to AGB in line with its policy requirements) the Committee may suspend the relevant Member pending investigation of such allegations. All other cases will be dealt with as described in Rules 6.04 to 6.16 below.
6.04 Any Member who has a complaint against any other Member or the Club (save as provided for in Rule 6.03) should, in the first instance, and before any formal procedures set out below in this Rule 6 are instigated, raise the matter on a strictly private and confidential basis with a Member of the Committee. The Committee member to whom the relevant Member voices any concern may discuss such concern with other Committee members (to the extent they are not subject to such concern) on an informal and strictly confidential basis and following such discussions report back to the relevant Member any recommendations, suggestions or proposals for dealing with such concern for consideration by such Member. If requested by such Member or proposed by the Committee, a member of the Disciplinary Board shall be appointed to facilitate resolution of the concern between the affected parties on a private basis. If the concern cannot be resolved or otherwise dealt with by such means the following provisions of this Rule 6 shall apply.
6.05 If the process described in Rule 6.04 has failed to provide a satisfactory resolution to the relevant concern or if the provisions of Rule 6.03 apply complaints regarding the behaviour or conduct of Members are to be submitted in writing to the Secretary. The receipt of such complaint is to be acknowledged within seven days, to both the person who made the complaint (the “Complainant”) and the Member against whom the complaint was lodged (the “Respondent”). The submission of any complaint must be accompanied by all evidence that the Complainant intends to rely upon to support the allegations and all such evidence shall be sent to the Respondent as part of the Secretary’s acknowledgement.
6.06 The Secretary, upon receipt of the complaint and supporting evidence referred to in Rule 6.05 above, shall also notify the Respondent:
6.06.1 of the nature of the complaint against them, sending copies of any relevant documents to each of the Respondent and the Complainant;
6.06.2 of the fact that disciplinary proceedings are going to be commenced and the procedure being adopted to deal with it;
6.06.3 asking the Respondent for full details of their position and any documents or evidence they wish to refer to in support of their position; and
6.06.4 informing the Respondent that they are entitled to bring a representative to the hearing.
At the same time the Secretary shall inform the Complainant that they are entitled to bring a representative to the hearing.
6.07 The Chairman and the Secretary shall appoint three Members from the Disciplinary Board (who shall not be Committee members), one of which will act as chairman, to form a panel (the “Disciplinary Panel”) to hear the complaint and the response. These Members shall be independent from the Complainant and the Respondent and shall not include the member of the Disciplinary Board appointed to deal with the complaint under Rule 6.04. If either the Chairman and/or the Secretary is connected to either the Complainant or the Respondent, another Committee member shall take their place in selecting the Disciplinary Panel members. Once appointed, details of the members of the Disciplinary Panel shall be sent to the Complainant and the Respondent.
6.08 The Secretary, in conjunction with the Disciplinary Panel shall set a date for the disciplinary hearing. This date should be agreed with the Complainant and Respondent and, if possible, any witnesses. The parties should make all reasonable efforts to ensure that the Disciplinary Panel is able to meet within 28 days of the Secretary’s acknowledgement referred to in Rule 6.05 above. The Respondent must be given every opportunity to attend the disciplinary hearing.
6.09 The Disciplinary Panel should be provided with all information regarding the complaint and the Respondent’s response, including all evidence to be used to support and/or refute the complaint in advance of the disciplinary hearing. No further documentary or oral evidence may be produced at any time following the provision of the evidence to the Disciplinary Panel without the express written consent of the other party.
6.10 Where possible the Disciplinary Panel should give their decision as to whether the complaint has been upheld or rejected on the day of the hearing and also, if appropriate to do so, impose a suitable sanction which may include any one of reprimand, suspension or expulsion. The Disciplinary Panel may refer to the sanctions set out in the Archery GB Disciplinary Policy for guidance. If the decision cannot be given on the same day it should be notified in writing to the Respondent, the Complainant and the Committee within seven days of the disciplinary hearing.
6.11 The disciplinary hearing shall be held in private and all matters related thereto are to be treated as confidential.
6.12 The Disciplinary Panel shall not be required to explain its actions to any but those concerned. The Committee is however free, if it so decides, to publish its decision by any medium.
6.13 The relevant Member shall be allowed 14 days from the date of communication of the decision of the Disciplinary Panel in which to lodge an appeal against the decision and/or sanction in writing, with the Secretary. The Disciplinary Panel shall not communicate its decision, other than to the Respondent, until that period has expired or an appeal has been heard, whichever is the sooner.
6.14 If an appeal is lodged by the Respondent the Chairman and the Secretary shall appoint three Members from the Disciplinary Board (one of whom shall be a Committee member) not previously involved with the disciplinary hearing or appointed under Rule 6.04, one of which will act as chairman, to form a further panel (the “Appeals Panel”) to hear the complaint and the response. These Members shall be independent from the Complainant and the Respondent. If either the Chairman and/or the Secretary is connected to either the Complainant or the Respondent, another Committee member shall take their place in selecting the Appeals Panel members. Once appointed, details of the members of the Appeals Panel shall be sent to the Respondent.
6.15 No new or further evidence may be presented at the appeal hearing. The Appeals Panel will deliberate entirely based on the evidence presented at the disciplinary hearing and any submissions contained in the Respondent’s appeal. The decision of the Appeals Panel is final, will be communicated no later than 7 days after the appeal hearing and shall bind the Complainant, the Respondent and the Club. The provisions of Rule 6.11 shall equally apply to the appeal hearing. The Respondent will, however, have the right to conduct a further appeal to CSAA, SCAS and/or AGB in accordance with their policies and procedures.
6.16 At all times and in all aspects of any disciplinary procedure, the principles of natural justice, transparency and fair hearing shall be strictly adhered to.
7. GENERAL MEETINGS
7.01 The annual general meeting ("AGM") of the Club shall be held no earlier than the date
falling two weeks prior to 30th April of each year.
7.02 All general meetings of the Club other than AGMs shall be called special general
7.03 All members shall be given at least 21 days' notice in writing by hand, to their last recorded postal or to their last recorded e-mail address of the day, time and place of the AGM, and the specific nature of the business to be transacted. Any accidental omission to give such notice, or non-receipt of such notice by an individual, shall not invalidate the proceedings of the General Meeting.
7.04 An SGM may be called by the Committee, or by one or more written requests to the Secretary, endorsed by at least 10 Senior Members. The Secretary shall convene a SGM as soon as practicably possible, giving not less than seven days' written notice to all Senior and Junior Members. All requisitions for a SGM shall specify the purposes(s) for which the meeting is called and only that business may be conducted at the relevant SGM.
7.05 All Members in good standing except Junior Members and Associate Members shall be entitled to vote at General Meetings.
8. PROCEEDINGS AT GENERAL MEETINGS
8.01 The ordinary business at an AGM shall be to: 8.01.1 to agree the minutes of the previous AGM;
8.01.2 to receive the report of the auditor;
8.01.3 to approve the Annual Accounts and Balance Sheets; 8.01.4 to receive the reports of Committee members;
8.01.5 to fix Club subscription levels for the following year; and 8.01.6 to elect the new Committee members.
8.02 No business shall be transacted at a General Meeting unless a quorum is present when the meeting proceeds to business. A quorum at a General Meeting shall be the lower of 10 Senior Members or one-quarter, to the next lowest whole number, of the total number of Senior Members.
8.03 If at an SGM a quorum is not present within 30 minutes of the time set for the start of the meeting, that meeting shall be dissolved. In any other case the meeting shall stand adjourned to such other time and place the Chairman shall specify. If at the adjourned meeting a quorum is not present at 30 minutes past the time set for the meeting, then those members present shall be a quorum.
8.04 The Chairman shall take the chair at every General Meeting. If the Chairman is not present within 15 minutes of the appointed time then those members present shall appoint one of their number to take the chair.
8.05 Any resolution at a General Meeting, other than to change the Constitution or Rules of the Club or to dissolve the Club, shall have a proposer and seconder and shall be decided by a simple majority of Senior Members present and entitled to vote. In the case of a tie the Chairman of the meeting shall have a second or casting vote.
8.06 Any resolution at a General Meeting to change the Constitution or Rules of the Club or to dissolve the Club, shall have a proposer and seconder and shall be decided by majority of not less that three-quarters of the Senior Members present and entitled to vote. In the case of a tie the resolution shall be deemed not passed and no person shall have a second or casting vote.
8.07 All acts done in good faith at a General Meeting shall be valid, even if it is discovered after the meeting that there was some defect in the proceedings which would, had it been discovered before the conclusion of the meeting, may have modified the outcome.
9.01 Written nominations for prospective Committee members shall be made to the Secretary at least 7 days before the date of the AGM and shall bear the names and signatures of each proposer, seconder and nominee. All Senior Members of the Club are entitled to make nominations to the Committee. Exceptionally, nominations may be accepted from the floor at a General Meeting.
9.02 All members of the Committee shall be elected annually at the AGM. The retiring Committee members shall be eligible for re-election.
9.03 The period of office of Committee member shall commence at the termination of the General Meeting at which they are elected.
10.01 The Committee shall ensure that proper and sufficient books of account are kept in such a manner as to give a true and fair view of the state of the Club’s affairs with regard to:
10.01.1 the assets and liabilities of the Club;
10.01.2 income and expenditure and the matters giving rise to such income and
10.01.3 all sales and purchases of goods and services by the Club.
10.02 The books of account shall be kept at the home of the current Treasurer or, if that position is vacant, at the home of the current Secretary and shall be made available for examination at every meeting of the Committee.
10.03 At least once in every year the Committee shall present to members at a General Meeting, income and expenditure accounts for the period since the last preceding accounts together with a balance sheet made up as at the same date.
10.04 The financial year of the Club shall be from 1st April to 31st March.
10.05 At least once in each year the accounts of the Club shall be examined and the correctness of the income and expenditure and the balance sheets ascertained by an auditor. The auditor shall not be a member of the Committee nor an immediate past member of the Committee.
11. ALTERATION TO THE RULES
11.01 Additional Rules may be promulgated by the Committee from time to time in the interests of safety and security subject only to the requirement that such Rule changes shall be ratified by the Members at a General Meeting in due course.
11.02 The Rules of the Club may otherwise only be altered, amended, repealed or added to by a resolution of the Members at a General Meeting held in accordance with Rule 8.
11.03 No alterations shall be made to these Rules that would have the effect of putting them into conflict with the constitution and rules of any of AGB, CSAA, SCAS or with the laws of any constituent part of Great Britain and Northern Ireland.
Adopted and approved this day of 2015 Secretary
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